BAY Centre - Rights Policy
(Where the words 'BAY Centre', 'us' or 'we' are used it will mean the registered charity known as the 'Burnham Area Youth Centre', registration number 304500.)



Summary

How to access and control your personal data

The right to be informed.

The right of access

The right to rectification

The right to erasure

The right to restrict processing

The right to data portability

The right to object

The right to revoke a consent

The right to voice concerns

The right to ask a data question

Change Log

 
    

Summary


This Policy explains, in more detail, what your rights are in accessing and controlling your personal data. You have the following rights to access & control your data -

◆ The right to be informed e.g. you should be informed when your data is collected. what it is used for, how long it is kept, etc..
◆ The right of access. You should be able to see what data is being held by us.
◆ The right to rectification. You are able to change or correct your data.
◆ The right to erasure. Under certain circumstances, you are able to have your data deleted.
◆ The right to restrict processing. Under certain circumstances you can restrict what we do with your data.
◆ The right to data portability. You are able to get a digital copy of your data should you wish to move it somewhere else.
◆ The right to object. Under certain circumstances, you are able to object to us using your data in a certain way.
◆ Rights in relation to automated decision making and profiling. We don't use any automated decision making or profiling.
◆ Right to revoke an already given consent.
◆ Right to voice a concern over our handling of your data.
◆ Right to ask a data protection question. We will try to answer any data protection questions as best we can.


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How to access & control your data



• The right to be informed

e.g. you should be informed when your data is collected. what it is used for, how long it is kept, etc..

We provide a number of policies explaining what personal data we collect, how we process that data, where it is stored, what data 3rd parties have access to, Your rights to access and control that data and the lawful basis we use to process that data.

The policies are pointed out at the point where we collect your personal data, that is, on our online forms, on our physical forms and verbally, if need be. We also provide links to our policies on the home page of our website www.bayc.uk and in our ‘Privacy Centre’ on the same website.

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• The right of access.

You should be able to see what data is being held by us.

We provide various methods to request to see what data of yours we have.

◆ We have a link to a data access form and link to a downloadable form in our ‘Privacy Centre’ (a link to this webpage can be found on our homepage on www.bayc.uk).
◆ We have a link to our data access form on the homepage of our website’
◆ Physical forms can be filled in and emailed to ‘[email protected]’ or posted to ‘Bookings, The BAY Centre, 1 Cassis Close, Burnham-on-Sea, Somerset, TA8 1NN’
◆ You can request a form by writing to ‘Bookings, The BAY Centre, 1 Cassis Close, Burnham-on-Sea, Somerset, TA8 1NN’.

We are legally obligated under the Regulation to confirm the identity of an individual making any data access and control request.

We will reply to you as soon as possible and no later than 1 month with a copy of your personal data that we hold. (In most cases this is your name and email address).


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• The right to rectification

. You are able to change or correct your data.

We provide various methods to request a change to your data.

◆ We have a link to a data change form and link to a downloadable form in our ‘Privacy Centre’ (a link to this webpage can be found on our homepage on www.bayc.uk).
◆ We have a link to our data change form on the homepage of our website’
◆ Physical forms can be filled in and emailed to ‘[email protected]’ or posted to ‘Bookings, The BAY Centre, 1 Cassis Close, Burnham-on-Sea, Somerset, TA8 1NN’
◆ You can request a form by writing to ‘Bookings, The BAY Centre, 1 Cassis Close, Burnham-on-Sea, Somerset, TA8 1NN’.

We are legally obligated under the Regulation to confirm the identity of an individual making any data access and control request.

We will reply to you as soon as possible and no later than 1 month with a confirmation that the changes have been made and a copy of you changed data.


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• The right to erasure.

Under certain circumstances, you are able to have your data deleted.
The circumstance are -

◆ You are a Hirer who has consented to show their contact data on the BAY Centre's websites and you have withdrawn consent.
◆ You are a Volunteer who has consented to their emails being used to communicate with them and have withdrawn consent.
◆ You are a Volunteer who has consented to their names being recorded in BAY Centre meeting minutes and have withdrawn consent.
◆ You are a Donor or Grantor who has consented to their photo and/or name being used in a publicity article and have withdrawn consent.
◆You are a Donor or Grantor who has consented to receive further information about your gift and its use.
◆ You are an individual who has consented to their photo and/or name being used in a publicity article and have withdrawn consent.
◆ You are objecting to your image being recorded on the BAY Centre's CCTV.
◆ You are an individual whose personal data is no longer necessary for the purpose which it was originally collected or processed.

We provide various methods to request data deletion.

◆ We have a link to a data delete form and link to a downloadable form in our ‘Privacy Centre’ (a link to this webpage can be found on our homepage on www.bayc.uk).
◆ We have a link to our data delete form on the homepage of our website’
◆ Physical forms can be filled in and emailed to ‘[email protected]’ or posted to ‘Bookings, The BAY Centre, 1 Cassis Close, Burnham-on-Sea, Somerset, TA8 1NN’
◆ You can request a form by writing to ‘Bookings, The BAY Centre, 1 Cassis Close, Burnham-on-Sea, Somerset, TA8 1NN’.

We are legally obligated under the Regulation to confirm the identity of an individual making any data access and control request.

We will reply to you as soon as possible and no later than 1 month with a confirmation that the data has been deleted or our reasons for not deleting the data (Please see the circumstances above under which deletions can be requested).


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• The right to restrict processing.

Under certain circumstances you can restrict what we do with your data.We are using the ‘Data Object’ form to also request to restrict processing of your data.

The circumstance are -

◆ you contest the accuracy of your personal data and we are verifying the accuracy of the data;
◆ the data has been unlawfully processed (ie in breach of the lawfulness requirement of the first principle of the GDPR) and you oppose erasure and requests restriction instead;
◆ we no longer need the personal data but you need us to keep the data in order to establish, exercise or defend a legal claim; or
◆ You have objected to us processing your data under our Legal Interests, and we are considering whether our legitimate grounds override yours.

We provide various methods to request a restriction in processing.

◆ We have a link to a data object form and link to a downloadable form in our ‘Privacy Centre’ (a link to this webpage can be found on our homepage on www.bayc.uk).
◆ We have a link to our data object form on the homepage of our website’
◆ Physical forms can be filled in and emailed to ‘[email protected]’ or posted to ‘Bookings, The BAY Centre, 1 Cassis Close, Burnham-on-Sea, Somerset, TA8 1NN’
◆ You can request a form by writing to ‘Bookings, The BAY Centre, 1 Cassis Close, Burnham-on-Sea, Somerset, TA8 1NN’.

We are legally obligated under the Regulation to confirm the identity of an individual making any data access and control request.

We will reply to you as soon as possible and no later than 1 month with a confirmation that the processing has been restricted or our reasons for not restricting the processing (Please see the circumstances above under which restrictions can be requested).


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• The right to data portability.

You are able to get a digital copy of your data should you wish to move it somewhere else.

We provide various methods to request a copy of your data. We are using the ‘Data Access’ form to also request a digital copy of your data.

◆ We have a link to a data access form and link to a downloadable form in our ‘Privacy Centre’ (a link to this webpage can be found on our homepage on www.bayc.uk).
◆ We have a link to our data access form on the homepage of our website’
◆ Physical forms can be filled in and emailed to ‘[email protected]’ or posted to ‘Bookings, The BAY Centre, 1 Cassis Close, Burnham-on-Sea, Somerset, TA8 1NN’
◆ You can request a form by writing to ‘Bookings, The BAY Centre, 1 Cassis Close, Burnham-on-Sea, Somerset, TA8 1NN’.

We are legally obligated under the Regulation to confirm the identity of an individual making any data access and control request.

We will reply to you as soon as possible and no later than 1 month with a digital copy of your data.


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• The right to object.

Under certain circumstances, you are able to object to us using your data in a certain way.

The circumstances are -

◆ Your image has been recorded on CCTV for the prevention and detection of crime.

Under the EU General Data Protection Regulation 2016, the BAY Centre will consider whether your objection outweighs the BAY Centre's Legitimate Interests.

We provide various methods to object to processing -

◆ We have a link to a data Objection form and link to a downloadable form in our ‘Privacy Centre’ (a link to this webpage can be found on our homepage on www.bayc.uk).
◆ We have a link to our data Objection form on the homepage of our website’
◆ Physical forms can be filled in and emailed to ‘[email protected]’ or posted to ‘Bookings, The BAY Centre, 1 Cassis Close, Burnham-on-Sea, Somerset, TA8 1NN’
◆ You can request a form by writing to ‘Bookings, The BAY Centre, 1 Cassis Close, Burnham-on-Sea, Somerset, TA8 1NN’.

We are legally obligated under the Regulation to confirm the identity of an individual making any data access and control request.

We will reply to you as soon as possible and no later than 1 month with a confirmation that we have weighed your objections against our Legitimate Interests, the outcome and the actions takens (Please see the circumstances above under which objections can be made).


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•The right to revoke a consent.

You are able to revoke a previously given consent..

We provide various methods to revoke a consent -

◆ We have a link to a data Revoke form and link to a downloadable form in our ‘Privacy Centre’ (a link to this webpage can be found on our homepage on www.bayc.uk).
◆ We have a link to our data Revoke form on the homepage of our website’
◆ Physical forms can be filled in and emailed to ‘[email protected]’ or posted to ‘Bookings, The BAY Centre, 1 Cassis Close, Burnham-on-Sea, Somerset, TA8 1NN’
◆ You can request a form by writing to ‘Bookings, The BAY Centre, 1 Cassis Close, Burnham-on-Sea, Somerset, TA8 1NN’.

We are legally obligated under the Regulation to confirm the identity of an individual making any data access and control request.

We will reply to you as soon as possible and no later than 1 month with confirmation that we have revoked your consent).



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•The right to voice concerns.

You are able to voice any concerns you have over our handling of your data.

We provide various methods to voice a concern -

◆ We have a link to a data Concern form and link to a downloadable form in our ‘Privacy Centre’ (a link to this webpage can be found on our homepage on www.bayc.uk).
◆ We have a link to our data Concern form on the homepage of our website’
◆ Physical forms can be filled in and emailed to ‘[email protected]’ or posted to ‘Bookings, The BAY Centre, 1 Cassis Close, Burnham-on-Sea, Somerset, TA8 1NN’
◆ You can request a form by writing to ‘Bookings, The BAY Centre, 1 Cassis Close, Burnham-on-Sea, Somerset, TA8 1NN’.

We are legally obligated under the Regulation to confirm the identity of an individual making any data access and control request.

We will reply to you as soon as possible and no later than 1 month with, hopefully, an answer to your concerns).



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The right to ask a data question.

You are able to ask us any data protection question and we will do our best to answer it..

We provide various methods to ask a question -

◆ We have a link to a data Question form and link to a downloadable form in our ‘Privacy Centre’ (a link to this webpage can be found on our homepage on www.bayc.uk).
◆ We have a link to our data Question form on the homepage of our website’
◆ Physical forms can be filled in and emailed to ‘[email protected]’ or posted to ‘Bookings, The BAY Centre, 1 Cassis Close, Burnham-on-Sea, Somerset, TA8 1NN’
◆ You can request a form by writing to ‘Bookings, The BAY Centre, 1 Cassis Close, Burnham-on-Sea, Somerset, TA8 1NN’.

We are legally obligated under the Regulation to confirm the identity of an individual making any data access and control request.

We will reply to you as soon as possible and no later than 1 month with, hopefully, an answer to your question).


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Change Log

April 2018
Document initially published. The policy is one of a series of policy documents that replace all previous policy documents that existed in a variety of different formats, some electronic, some paper and some verbal.

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BAY Centre,
Cassis Close,
BOS TA8 1NN

Registered charity number 304500

©  Burnham Area Youth Centre 2017


Bookings:
[email protected]
07835 143187

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