BAY Centre Booking Form
(This form is to be printed and filled in manually)
Data Protection
The BAY Centre will store your personal data (name & contact details) entered in this form and use it to communicate with you to administer all aspects of your booking. The lawful basis for this processing is 'Contract'. Contact data will be deleted 15 months after the date of the last booking. Data in Contractual and Financial documents will be kept for 7 years, the lawful basis for this is 'Legal Obligation'. You have the right to view and change your personal data. You have the right to lodge a complaint with the ICO if you think the BAY Centre isn't processing your data fairly. For further Data Protection details and your rights, please see our Privacy Policy on our website at www.bayc.uk/Privacy.html
1. Name of Hirer: (Required)
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2. Name of Organisation: (if applicable)
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3. Contact information: (Required) Please enter an Email Address and/or phone number for a quick response. Enter a postal address if you don't have either.
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4. Date(s) to be booked: (Required)
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5. Start and end time of booking: (Required) If this is a repeated event please specify when the event will be repeated (e.g. every Thursday at 7 pm - 9 pm).
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6. Rooms to be booked: (Required) Please select all rooms that you wish to hire by ticking the boxes. Main Hall is £8 per hour [Parties are £24 minimum] and Includes Kitchen & café area. Training room is £5 per hour and includes shared kitchenette, Resource room is £5 per hour and includes shared kitchenette. Training Suite is £7 per hour and consists of Training room, resource room and kitchenette.
🔲 Main Hall 🔲 Training room 🔲 Resource room 🔲 Training Suite (Training & Resource rooms)
7. Purpose for booking: (Required) We need this information to check our public licenses.
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8. Method of Payment: (Required) Please select a payment method by ticking a box.
🔲 Cash or cheque on the day 🔲 To be invoiced 🔲 Other (please specify what in the Invoice Details question next)
9. Invoice details: (If applicable) Please enter an email address or name and address for an invoice to be sent (only if different to contact details above).
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10. Terms & Conditions: (Required) Please tick the box to accept the Terms and Conditions of Hire. The Hirer agrees to observe the Terms and Conditions of Hire and to comply with all aspects of the Health and Safety Legislation. The person named as the Hirer will be deemed to be the person responsible for ensuring compliance with the Hiring Conditions set.
🔲 I understand and agree to the Terms and Conditions set out by the BAY Centre Committee.
11. Go ahead with the booking?: Please tick the box if you wish to go ahead with the booking if the slot is available (you will receive a confirmation from the booking clerk).
🔲 I wish to go ahead with the booking if the date and time are available.
AGREEMENT:
This agreement is made between the BAY Management Committee and the Hirer, who is the person authorised to act for the group/organisation hiring the facilities at the BAY Centre. After the booking has been confirmed by the BAY booking clerk, the details on this booking form will be treated as a contract to the conditions stated hereon.
The Committee agrees to permit the Hirer (group/organisation) to use the premises on the stated date, for the purposes stated, and for the period of time described in this form as long as all the Terms and Conditions of Hire are observed.
